Privacy Policy

Last update: 15/01/2025

1. Introduction

EarthMoves vzw values the protection of personal data and respects the privacy of its members, participants, and visitors. This privacy policy explains what data we collect, how we use it, and what rights you have in accordance with the General Data Protection Regulation (GDPR).

2. Who are we?

Organization name: EarthMoves vzw Address: [fill in address] Company number: [fill in number] Email: [fill in email] Website: [fill in website]

EarthMoves vzw is responsible for processing personal data as described in this privacy policy.

3. What personal data do we collect?

We may collect the following personal data, depending on your interaction with us:

When registering as a member (if applicable) or participant in activities:

- Name and surname - Email address - Phone number - Address (optional) - Payment details (if applicable)

When visiting our website:

- IP address - Browser data - Cookie preferences

When contacting us via email or social media:

- Name and contact details - Content of your message

4. Why do we collect this data?

We process personal data solely for legitimate purposes, such as:

- Registration and management of membership - Enrollment and communication about activities and events - Improvement of our website and services - Sending newsletters (with consent) - Managing payments and donations - Complying with legal obligations

5. How do we protect your data?

EarthMoves vzw takes appropriate technical and organizational measures to protect your data from loss, misuse, or unauthorized access, such as:

- Secure servers and databases - Access restrictions within the organization - Encryption of sensitive data - Regular evaluation of our security measures

6. Do we share your data with third parties?

- No, we never sell your data to third parties. - Your data is only shared with trusted partners if necessary for the execution of our services (e.g., accountant, payment services). - We ensure that these partners comply with GDPR privacy regulations.

7. How long do we retain your data?

We do not retain your data longer than necessary for the purposes for which it was collected:

- Member and participant data: up to 2 years after the last contact - Billing data: according to legal obligations (7 years) - Newsletter data: until unsubscribed

8. Your rights under GDPR

You have the right to:

- Access your data (right of access) - Correct your data (right to rectification) - Have your data deleted (right to be forgotten) - Object to processing (right to object) - Withdraw your consent (if processing is based on consent)

You can exercise these rights by contacting us via [fill in email].

9. Cookies and tracking on the website

Our website uses cookies to enhance user experience. You can manage your cookie settings via your browser settings.

10. Changes to the privacy policy

EarthMoves vzw reserves the right to modify this privacy policy. The latest version is always available on our website. We recommend checking this policy regularly.

11. Contact details for privacy-related questions

If you have any questions about our privacy policy or wish to exercise your rights, please contact us:

Email: earthmoves@telenet.be Address: Heirweg 27, 9506 Idegem Website: www.earthmoves.be

If you are not satisfied with our response, you have the right to file a complaint with the Data Protection Authority via www.gegevensbeschermingsautoriteit.be.